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Effective Date: 09/05/2025

OVERVIEW

Butterfly Stages of Life Care values our team members and offers competitive benefits to eligible employees. Because we operate on an as-needed, assignment-based staffing model, benefit eligibility is based on hours worked and length of service as outlined below.

ELIGIBILITY REQUIREMENTS

Benefits eligibility is determined by:

  1. Average weekly hours worked over the specified timeframe
  2. Length of continuous service with the company
  3. Active status on our roster (accepting assignments and remaining in good standing)

Important: Hours are calculated based on actual hours worked, not hours available or on-call.

BENEFITS TIER STRUCTURE

TIER 1: After 90 Days of Service

Eligible employees working 35+ hours per week

Paid Time Off (PTO)

  • Accrual: Earn 1 PTO day after maintaining 35+ hours/week for 90 consecutive days
  • Ongoing Accrual: Earn 1 additional PTO day every 60 days while maintaining 35+ hours/week average
  • Usage: PTO must be requested at least 7 days in advance when possible
  • Carryover: Up to 3 days may carry over to the next calendar year
  • Payout: PTO is paid out upon resigning with a 2–3 week notice or termination

How PTO is Calculated:

  • Hours are averaged over rolling 90-day and 60-day periods
  • If average hours drop below 35/week, PTO accrual pauses until eligibility is regained
  • Previously earned PTO is not forfeited due to temporary hour reductions

TIER 2: After 6 Months of Service

Eligible employees working 30+ hours per week

Individual Retirement Account (IRA) with Company Match

  • Eligibility Date: First day of the month following 6 months of continuous service
  • Hours Requirement: Must maintain average of 30+ hours/week during eligibility period
  • Company Match: 3–5% match on employee contributions (match percentage based on [specify criteria])
  • Vesting: Enrollment: Eligible employees will receive enrollment information 30 days before eligibility date

Flexible Scheduling

  • Priority consideration for preferred shifts and assignments
  • Advanced notice of upcoming assignment opportunities
  • Ability to block out dates in scheduling system

Professional Development

  • Access to company-sponsored training and certifications
  • Mentorship opportunities
  • Consideration for leadership roles and special projects

TIER 3: After 1 Year of Service

Eligible employees working 20+ hours per week

Education Reimbursement Program

  • Amount: Up to $300 per semester for textbooks and required materials
  • Eligibility: Must maintain 20+ hours/week average and 1 year of continuous service
  • Academic Requirement: Must maintain minimum 3.0 GPA
  • Process:
    • Submit course registration and book receipts within 30 days of semester start
    • Submit transcript/grade report within 30 days of semester end
    • Reimbursement issued within 30 days of transcript approval
  • Repayment Clause: If employment ends within 3 months of receiving reimbursement, employee must repay prorated amount

REFERRAL BONUS PROGRAM

We value your network and reward successful referrals!

Employee Referral Bonus: $75

Eligibility:

  • Refer a candidate who is hired and completes orientation
  • Referred employee must remain actively employed for 45 days
  • Referred employee must maintain good standing (no disciplinary issues)

Payment:

  • Bonus paid on the payday following the referred employee’s 45th day
  • No limit on number of referrals
  • Referrer must be in good standing to receive bonus

How to Refer:

  • Submit referral form with candidate’s name and contact information
  • Referral must be submitted before candidate applies
  • Referred candidate must mention referrer’s name during application process

Client Referral Bonus: $100

Eligibility:

  • Refer a new client who signs a service agreement with Butterfly Stages of Life Care
  • Client must remain active for 45 days at least
  • Client account must be in good standing (payments current)

Payment:

  • Bonus paid after client’s 45th day of active service
  • Referrer must be in good standing to receive bonus

Exclusions:

  • Cannot refer clients from current or former employers without proper authorization
  • Must not violate any non-compete or confidentiality agreements

MAINTAINING ELIGIBILITY

Active Status Requirements:

  • Respond to assignment offers within [specify timeframe, e.g., “4 hours”]
  • Accept reasonable number of assignments based on your stated availability
  • Maintain required certifications and documentation
  • Remain in good standing (no unexcused absences, policy violations, etc.)

Loss of Eligibility:

  • If hours drop below required threshold for 60 consecutive days, benefits eligibility will be re-evaluated
  • Extended leave or unavailability may affect eligibility (discuss with HR)
  • Employees who decline all assignments for 30+ days may be moved to inactive status

Regaining Eligibility:

  • Employees who lose eligibility due to reduced hours can regain it by meeting hour requirements for the specified timeframe
  • Previous service time counts toward length-of-service requirements if gap was less than 90 days

BENEFITS TRACKING

Employee Responsibilities:

  • Monitor your hours through [specify system/method]
  • Track your benefit eligibility status
  • Update availability regularly
  • Notify HR of any questions about eligibility

Company Responsibilities:

  • Provide monthly hours summary to all employees
  • Notify employees 30 days before reaching benefit eligibility milestones
  • Maintain accurate records of hours worked and benefits earned

NEW YORK STATE REQUIRED BENEFITS

All employees, regardless of hours worked, are entitled to:

  • Sick Leave: As required by NY Paid Sick Leave Law
  • Workers’ Compensation: Coverage for work-related injuries
  • Unemployment Insurance: As applicable
  • Disability Insurance: As required by NY law

IMPORTANT NOTES

  1. Benefits are not guaranteed: Hours are not guaranteed in an as-needed employer. Benefits are earned based on actual work performed.
  2. Benefits review: This policy is reviewed annually and may be modified with 30 days written notice.
  3. Employment status: Benefits eligibility does not change your at-will employment status.
  4. Questions: Contact [HR contact] with any questions about your benefits eligibility.
  5. Written documentation: All benefit elections and changes must be submitted in writing.

ACKNOWLEDGMENT

I acknowledge that I have received, read, and understand the Employee Benefits Eligibility Policy. I understand that:

  • Benefits are based on hours worked and length of service
  • Eligibility requirements must be maintained to continue receiving benefits
  • Butterfly Stages of Life Care reserves the right to modify this policy with notice
  • This policy does not constitute a contract or guarantee of employment or hours

QUICK REFERENCE CHART

Benefit Eligibility Details
PTO 90 days + 35 hrs/week 1 day after 90 days, then 1 day every 60 days
IRA Match (3–5%) 6 months + 30 hrs/week Enrollment after 6 months
Education Reimbursement 1 year + 20 hrs/week $300/semester, 3.0 GPA required
Employee Referral Active employee $75 after referral stays 45 days
Client Referral Active employee $100 after client stays 45 days
Flexible Scheduling 6 months + 30 hrs/week Priority scheduling considerations

Questions or need clarification on your eligibility? Contact us today.